Kia ora! Are you a highly organised, solutions-focused professional looking to make a meaningful impact in local government? Do you have a keen eye for detail and experience in taking formal meeting minutes? If so, we have an exciting opportunity for you! (Expected start date early November 2024)

Mō Tēnei Tūranga | About the Role:

This role supports the Chief Executive, Group Manager (Community Development) and the Executive Leadership Team.

As an Executive Assistant you will play a pivotal role in supporting senior leadership with administrative tasks, meeting coordination, and high-level operational duties. Your ability to think ahead, provide solutions, and ensure the CE and GM Community Development mahi runs smoothly.

Ngā Kawenga Matua | Key Responsibilities:

• Provide proactive administrative support to the CE and Group Manager Community Development including diary management, travel arrangements, and preparation of documents.
• Organise and manage formal meetings, including scheduling, agenda preparation, and distribution of materials.
• Record and produce accurate formal meeting minutes, ensuring compliance with all statutory and organisational requirements.
• Act as a key point of contact, responding to inquiries and addressing issues with a solutions-focused approach.
• Assist in the coordination of projects and special initiatives as needed.
• Maintain a high level of confidentiality and professionalism in all interactions.
• To be Personal Assistant (PA) to the Controller for Emergency events.

Ngā Pūkenga me ngā Wheako | Key Skills and Qualifications:

• Proven experience in a similar Executive Assistant or senior administrative role, preferably within government or a public sector environment.
• Executive Assistant or related qualifications to NZQA Level 5 (desirable)
• Demonstrated experience in preparing formal meeting minutes with a high degree of accuracy.
• Strong organisational and time management skills, with the ability to prioritise and manage multiple tasks effectively.
• Solutions-focused with a proactive approach to problem-solving.
• Excellent communication and interpersonal skills, with the ability to build strong working relationships.
• Proficient in Microsoft Office Suite and other relevant software.

He aha mātou e tuku | What We Offer:

• A dynamic and supportive work environment within local government.
• Opportunities for professional development and career growth.
• A chance to make a positive impact in your community.

We are committed to diversity and inclusion, and we welcome applicants from all backgrounds to apply. Nau mai, haere mai - we encourage you to bring your unique perspective to our team.

Join us in making a difference for our community!