We are looking for a highly organised and proactive professional to support the Executive Assistant to the Mayor and help continue to deliver a responsive, well-run and community-focused mayoral office.

This fast-paced, varied role will see you coordinating mayoral events and engagements, managing correspondence and stakeholder relationships, and providing high-quality administrative and communications support.

You'll also assist with public communications, including preparing and scheduling social media content and monitoring channels for emerging issues.

Key responsibilities:

• Manage the Mayor's inbox, correspondence and customer records
• Coordinate civic functions, citizenship ceremonies, workshops and official visits
• Plan mayoral engagements, including scheduling, logistics, briefings and follow-up
• Maintain the stakeholder engagement schedule and constituent services
• Prepare professional written communications and social media content
• Identify and escalate urgent or sensitive matters

To be successful in this role you'll be someone who has:

• Highly organised with excellent attention to detail
• Strong written and verbal communication skills
• Able to manage competing priorities and use sound judgement
• Professional, discreet and politically aware
• Flexible to work occasional evenings and weekends
• Proficient with Microsoft Office suite and email management.

If you've always wanted to play a key role at the centre of local government and make a meaningful impact in your community this is your chance.

This is a part time fixed term role, 20 hours per week, which runs through until approximately November 2028.

How to apply

Please review the position description and apply via our careers site now: https://whanganuidc.recruitmenthub.co.nz/Vacancies and enter Reference code 6869027

Please note, only applications submitted via our careers page can be considered.

To find out more please contact Anna Palamountain at Anna.Palamountain@whanganui.govt.nz

Applications close 15 March 2026