Join our energetic Venues & Events team — a crew passionate about creating unforgettable experiences for Whangārei!

If you thrive in the buzz of events, have a passion for community and enjoy rolling up your sleeves to make things happen, this could be your perfect next move.

Based at Forum North—home to the Capitaine Bougainville Theatre, Kotahitanga Exhibition Hall, and the Cafler Suite—your work will help ensure this much-loved community hub remains vibrant, welcoming, and well-utilised. Some evening and weekend work is part of the fun… because that's when the magic happens!

About the role

This pivotal front-facing and administrative role is the first port of call for all venue sales enquiries and client support.

As our Venue Coordinator you'll work closely with hirers, promoters, internal teams, and contractors, owning the scheduling, processing, and system-based tasks that keep events running smoothly. From assessing event needs and preparing quotes to coordinating bookings, logistics, and calendars, your strong organisational skills will help bring events to life and keep Forum North operating like clockwork.

Key responsibilities

• Managing venue enquiries, bookings, quotes, contracts, and event schedules
• Handling administrative and financial processes including purchase orders, invoicing, reconciliations, and timesheets

What you'll bring

• Strong organisational skills and the ability to manage multiple tasks, deadlines, and systems
• An understanding of health and safety practices
• Excellent communication and relationship-building skills
• Confidence working with systems, databases, and administrative processes
• A customer-first mindset with a collaborative, solutions-focused approach

What we can offer

As well as living in an amazing part of the world, we tick a lot of boxes when it comes to looking after our people. Our permanent employees enjoy continuous learning and development opportunities, health insurance, life insurance and paid professional memberships.

As an organisation, we value and actively support our employees' work-life balance. We treat everyone with respect and provide flexibility where it's needed. We are proudly values‑based, with our Tikanga — Manaakitanga, Kotahitanga, Atawhaitanga and Whanaungatanga — shaping our culture, guiding how we work together, and influencing the way we serve our community.

With a stunning natural environment, great schools, and short commutes, working with us here at Whangārei District Council will be the positive change you have been looking for!

Ready to apply?

If you are ready to embark on this exciting journey with us, please send through your CV and a compelling cover letter outlining why you're a great fit for this role!

We understand not all applicants will meet all our preferred criteria so please highlight any transferrable skills and life experience you can confidently offer in equal contribution.

If you have any questions, please feel free to contact the People and Capability team on 0800 932 463.