Waimate District Council is seeking an Accounts Payable / Reception superstar to join the team. This is a hands-on role with great variety, where responsibilities range from processing invoices and reconciling payments through to welcoming customers, answering phone enquiries, and supporting colleagues across the organisation.

This role will suit someone who enjoys a mix of tasks, takes pride in delivering accurate work, and values providing friendly, helpful service. It presents an opportunity for those seeking a new challenge, a role closer to home, or a chance to make a move and join a welcoming community.

About the Role

The Accounts Payable / Reception position plays a key role in keeping both financial processes and front counter operations running smoothly. Working closely with the Accounts Receivable / Reception team member, the role supports the wider organisation to ensure day-to-day operations run efficiently.

This is a role that offers strong connection across Council, balancing accounts payable responsibilities with front-of-house support. It contributes to ensuring processes are accurate, organised, and effective, while also delivering a positive experience for customers and visitors.

The role also becomes a key point of support for MagiQ, Council's finance system. This includes assisting staff across the organisation to use the system confidently. From raising purchase orders and matching invoices through to following correct processes and providing practical, user-friendly guidance to support consistency and efficiency.

For a full outline of responsibilities, please refer to the Position Description (PD). In summary, responsibilities include:

• Reviewing and processing supplier invoices, ensuring correct coding and accuracy
• Managing accounts payable processes, including reconciliations and timely payments (including urgent or off-cycle payments when required)
• Supporting day-to-day reception functions, including welcoming customers and answering phone enquiries
• Providing front-line customer service and handling enquiries in a professional and helpful manner
• Working collaboratively with the wider team to support smooth office operations and a positive customer experience

What You'll Bring

The ideal candidate will enjoy working with both people and numbers, and be equally comfortable engaging with customers as they are ensuring financial accuracy. They'll bring a calm, friendly approach, enjoy variety, and be able to switch between tasks while maintaining a high level of organisation and attention to detail.

• Strong confidence working with systems and technology, with the ability to learn new tools and support others to use them effectively
• An interest in or experience with accounting or financial processes, with a focus on accuracy and attention to detail
• A friendly, welcoming manner and strong customer service skills
• The ability to remain calm, professional, and respectful when handling challenging situations
• Strong organisational skills and the ability to manage competing priorities
• A practical, reliable attitude and willingness to contribute as part of a team

We're open-minded when it comes to experience. Whether you're early in your career with strong IT skills and a willingness to learn, or you bring more established financial experience, we'd love to hear from you. What matters most is your attitude, adaptability, and ability to pick up systems and processes quickly.

Why Waimate?

Waimate offers the best of both worlds — a welcoming community, affordable living, and easy access to the outdoors. It's a great place to build a career while enjoying a lifestyle that gives you room to breathe.

Hours & Benefits

Monday to Friday, 37.5 hours per week (final hours to be agreed with the successful candidate)

• A day off to celebrate your birthday
• Upfront sick leave, and wellbeing support
• Up to 5% employer KiwiSaver contributions

Apply Now

Applications close on Sunday 28 June. For more information, please contact grace.aikman@waimatedc.govt.nz

Please note: You must have the legal right to work in New Zealand and be able to pass a Police and Credit check.

We know not everyone will meet every requirement listed. If this role sounds like you but you're unsure if you tick all the boxes, we still encourage you to get in touch!