Based in Mangawhai or Dargaville, with work from home options

This is an opportunity to step into a trusted Executive Assistant role supporting two General Managers, at the centre of organisational activity.

You'll work closely with senior leaders, ensuring their time, priorities and communications are managed effectively. This is a role for someone who anticipates needs, exercises sound judgement and brings structure to a fast-paced environment.

The opportunity

You will provide end to end executive support across a broad range of activities. This includes:

• Managing complex diaries, meetings and competing priorities
• Coordinating inboxes and preparing correspondence
• Drafting presentations, reports and business documentation
• Preparing agendas, taking minutes and following through on actions
• Supporting complaint and enquiry responses with well-considered information
• Coordinating travel, events and logistics
• Assisting with financial administration, including budget monitoring and reporting

What We Offer   

At Kaipara District Council, we foster a supportive, inclusive, and forward-thinking team environment.    

In addition, we offer:    

• Flexible working options and a range of employee wellbeing initiatives.    
• A commitment to your growth and development, with access to ongoing training and development opportunities.    
• One paid volunteer day per year to give back to the Kaipara community.    
• Discounted health insurance and banking, and retail discounts.    
• Free EAP services and a focus on your overall health and wellbeing.    
• 5 weeks of annual leave after 5 years of service.    

What we're looking for

• 4+ years' experience in a similar executive support role 
• Extensive administration and Microsoft Office suite skills 
• Excellent written and verbal communication skills, with the ability to build and maintain effective relationships at all levels
• Proven ability to handle confidential information with discretion
• Strong organisational skills with the ability to manage multiple priorities

About Kaipara District Council (KDC)     

We're more than just a workplace - we're a passionate team committed to creating a vibrant, inclusive, and healthy community where people love to live, work, and play. We're guided by the values of mahi tahi (teamwork), mana (integrity), pono (trustworthy), whakaute (respect), and mahia te mahi (make it happen), which shape everything we do. These values inspire us to foster an environment where people and communities thrive.     

How to Apply   

To view the job description and apply for this job go to: https://kaiparadc.recruitmenthub.co.nz/Careers & enter ref code: 6905300.

Applications close 05 July 2026

If you're ready to lead meaningful engagement work and help communities shape local outcomes, we'd love to hear from you.

For more information, contact Kevin Whitehead, People & Talent Advisor, at careers@kaipara.govt.nz.     

Preferred candidates will be required to undergo pre-employment checks, including criminal history and police vetting checks.